01 NCAC 05B .0309          EVALUATION

(a)  In determining the award of contracts, bona fide offers shall be considered and evaluated as provided by statute and applicable rules.  The evaluation criteria to be used in determining the award of contract shall be identified in the procurement document.

(b)  An unexecuted offer or an offer without a delivery time shall be rejected.

(c)  During the period of evaluation and prior to award, only the information provided in the tabulation is public record.  Possession of offers, including any accompanying information submitted with the offers, shall be limited to persons in the agency who are responsible for handling the offers and accompanying information, and to others determined necessary by the agency which issued the solicitation document, for the purpose of evaluation and award of contract.  Offeror participation in the evaluation process shall not be permitted.  Any communication with an offeror that may be necessary for purpose of clarification of its offer shall be conducted by the agency which issued the solicitation document.  After award of the contract or when the need for the item or service is canceled, the complete file shall be available to any interested party with the exception of trade secrets subject to the provisions of Rules .1501 and .1518 of this Subchapter.


History Note:        Authority G.S. 143-49; 143-52; 143-53;

Eff. February 1, 1976;

Readopted Eff. February 27, 1979;

Amended Eff. April 1, 1999; February 1, 1996.