04 NCAC 20B .0501          REPORTING AND RECORDS

(a)  Each subgrantee and division contractor is required to report data to the Division in a manner prescribed by the Division.  The Division shall require the reporting of such data as is necessary for the administration of an effective, efficient and complying program and is necessary for preparation of reports as required by USDOL.

(b)  To the extent that automated or electronic data systems can be utilized to gather, prepare and disseminate such reports, the subgrantee and contractor should endeavor to use such systems.  The Division will provide guidance and technical assistance regarding standards for data formats, files and other related aspects of a system.

(c)  Records relating to funded activities must be maintained for at least three years from the close of the fiscal year in which the activities were conducted.  In the event that an audit has been conducted that identifies questioned costs, the records must be maintained until final resolution of the questioned costs (through recoupment or allowance) by USDOL or in a court of last resort.

(d)  The Division shall endeavor to utilize available automated or electronic data systems to facilitate reporting, by developing reporting formats compatible with such systems and by permitting reporting and recordkeeping through such systems.

(e)  Every subrecipient shall be obligated to notify the Division by the quickest means appropriate of all violations or reasonable suspicion of violations occurring in any funded activity or in the administration of an entity that manages or operates funded activities.  The subrecipients shall inform all staff that they have an independent obligation to make such reports.  It shall be a violation of these Regulations and a ground for revocation of funding to take retaliatory action in any way against any person who reports alleged misconduct under this Paragraph.


History Note:        Authority G.S. 143‑16; 143‑16.1; 143‑341; 143B‑430(b); Ex. O. 93, June 8, 1983;

20 C.F.R. 529.35; 41 C.F.R. 29‑70.203;

Eff. November 17, 1976;

Transferred from T01: 18; Eff. September 15, 1981;

Amended Eff. October 1, 1984; August 1, 1982.