SUBCHAPTER 02H - LIBRARY SERVICES

 

SECTION .0100 – GOVERNMENT AND HERITAGE LIBRARY

 

07 NCAC 02h .0101         SCOPE OF RULES

The rules in this Subchapter apply to the Government and Heritage Library, a section of the State Library of North Carolina.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0102         library collections

(a)  The State Librarian shall determine the scope and focus of the Library's collections. Library staff and users may recommend materials for Library collections.

(b)  The Library shall collect and maintain resource collections in all relevant formats as budgets permit, including current and historical print and digital books, periodicals, newspapers, maps, state and federal documents, family histories, indexes, and bibliographies; historical newspapers, census reports, and primary source materials on microfilm; audiovisual materials in analog and digital formats and media; and online databases.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. May 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02H .0103         ACCESS AND CIRCULATION

(a)  Use of Library resource collections shall vary in accordance with resource format and circulation status, as set forth in the rules in this Subchapter.

(b)  Printed collection materials shall be designated as circulating or non-circulating. Circulated materials may be used outside of the Library in accordance with the rules set forth in this Subchapter. Select printed materials designated as non-circulating shall not be used outside the Library. Non-circulating items include general reference materials, permanent depository copies of State documents, rare books, vertical file materials, periodicals, print newspapers, and the genealogy reference collection.

(c)  If a borrower loses or damages Library materials charged in the borrower's name, the borrower shall be responsible for the cost of replacing the material. Library borrowing privileges shall be withheld in accordance with Rule .0109 of this Subchapter.

 

History Note:        Authority G.S. 125-2;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017;

Amended Eff. February 1, 2018.

 

07 NCAC 02H .0104         REPRODUCTION SERVICES

07 NCAC 02H .0105         INFORMATION, REFERENCE AND RESEARCH SERVICES

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017;

Repealed Eff. February 1, 2018.

 

07 NCAC 02h .0104         reproduction services

The Library shall provide for the reproduction of library content in compliance with U.S. copyright law. State employees and members of the general public may photocopy or request digital reproduction of Library content at a cost fixed by the Library based on cost of equipment, supplies, and staff time. Photocopying equipment shall be available for use by library users. Library staff shall provide digital reproduction services.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0105         Information, reference and research Services

(a)  State Library staff shall provide reference and research services for State employees to facilitate access to information and resources that address the business needs of State government.

(b)  State Library staff shall provide information, reference services, and access to Library resources for the general public seeking information by or about North Carolina or conducting research related to North Carolina government, people, places, history, culture, statistical data, or genealogy.

(c)  State Library staff shall provide instruction to state employees and the general public concerning the use of the Library's facilities and information tools and resources. Library staff shall develop and conduct informational and instructional programs related to information resources and library research.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02H .0106         SERVICES FOR STATE AGENCIES

(a)  State agencies may receive library services, such as cataloging, classification, collection assessment, metadata, digitization, digital information management, reference research, or the preservation of print and digital resources by submitting a request in writing to the State Library, 4640 Mail Service Center, Raleigh, NC 27699. All requests shall include the following:

(1)           the name and address of the State agency;

(2)           a description of the service(s) needed; and

(3)           contact information for the State agency personnel overseeing the project.

(b)  The State Librarian shall determine library services considering factors that include staff availability, work priorities, and accessibility of equipment and materials.

(c)  The Library and the recipient State agency shall sign a memorandum of understanding that specifies the responsibilities and relationship between the two agencies for requests made under this Rule.

 

History Note:        Authority G.S. 125-2;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017;

Amended Eff. February 1, 2018.

 

07 NCAC 02H .0107         BORROWING PRIVILEGES

(a)  Library materials and equipment shall be available to all registered borrowers in accordance with the rules set forth in this Subchapter.

(b)  Circulated materials may be checked out by registered borrowers for 28 calendar days ("loan period").

(c)  Registered borrowers may reserve circulated materials and have them placed on hold. Materials shall be reserved by:

(1)           visiting the library circulation desk;

(2)           online at ncgov.nccardinal.org;

(3)           calling the Government and Heritage Library at 919-807-7450; or

(4)           submitting an email to slnc.reference@ncdcr.gov.

Materials placed on hold shall be held at the library circulation desk for five business days.

(d)  Registered borrowers may renew loaned materials once per loan period. Renewals shall be made in the same manner as provided in Paragraph (c) of this Rule.

(e)  Borrowed materials shall be returned by 5:00 p.m. on the last day of the loan period. Any borrowed materials not returned in accordance with this Paragraph shall be classified as overdue. An overdue notice shall be sent to the borrower by email or U.S. Mail for any materials that are not returned or renewed prior to the end of the loan period. Borrowers shall not be fined for overdue books.

(f)  The status of borrowed items shall be changed to lost for items not returned after 90 calendar days. Borrowers shall be required to comply with Rule .0103 of this Section to replace lost items.

(g)  Failure to comply with Paragraph (e) of this Rule may result in the restriction or suspension of a borrower's privileges as set forth in Rule .0109 of this Section.

 

History Note:        Authority G.S. 125-2(4); 143B-10;

Eff. September 1, 2017.

 

07 NCAC 02H .0108         REGISTRATION

(a)  The Government and Heritage Library shall maintain a collection of materials and equipment that shall be available for use to the public.

(b)  Borrowing privileges shall only be granted to citizens of the State and State employees who have registered with the Government and Heritage Library.

(c)  To register for borrowing privileges, each individual shall appear in person and provide the Library with the following information on a form provided by the Library:

(1)           name;

(2)           address;

(3)           telephone number;

(4)           email address;

(5)           date of birth;

(6)           physical driver's license, or state-issued photo identification, if over the age of 16; and

(7)           signature or signature of parent or guardian, if under the age of 16.

(d)  The Library shall provide all registered borrowers with a Library card at no cost. The card may be presented in order to check-out materials in the Library's collection. If a borrower cannot present his or her card, the borrower's status may be confirmed by providing the librarian with his or her name and address. If a card is lost or stolen, the borrower may request a replacement card, at no charge, by providing the librarian with the information contained in Paragraph (c) of this Rule.

(e)  Borrowers shall notify the Library of any change in their information required by Paragraph (c) of this Rule. Failure to inform the Library of these changes may result the restriction or suspension of borrowing privileges as set forth in Rule .0109 of this Section.

 

History Note:        Authority G.S. 125-2(4); 143B-10;

Eff. September 1, 2017.

 

07 NCAC 02H .0109         RESTRICTION AND SUSPENSION OF PRIVILEGES

(a)  The Government and Heritage Library may restrict or suspend a patron's access to materials and equipment for violation of any rule set forth in this Subchapter.

(b)  A borrower's check-out privileges shall be suspended for the following:

(1)           failure to return overdue materials within 15 days of the issuance of any overdue notice;

(2)           damage to any library materials or equipment; or

(3)           unauthorized use of materials or equipment, including loaning library materials to non-registered borrowers, using materials or equipment in a manner prohibited by its proper use, or removing non-circulating materials or equipment from the Library.

(c)  The period of suspension shall not exceed one year. In setting the period of suspension, the State Librarian shall consider the Rule violated, the extent of harm to the Library's property, and any previous rule violations by the patron. The State Librarian shall send a letter of suspension to the borrower by email or U.S. Mail.

 

History Note:        Authority G.S. 125-2(4); 143B-10;

Eff. September 1, 2017.

 

SECTION .0200 - state depository library system

 

07 NCAC 02h .0201         SCOPE OF RULES

The rules in this Section, apply to the State Depository Library System and the North Carolina State Publications Clearinghouse, as administered by the State Library of North Carolina.

 

History Note:        Authority G.S. 125-2; 125-11.9;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0202         printed document formats defined

As used in this Section, the term "format" is used to describe the medium used to publish and distribute State publication content, including tangible media such as paper, film, tape and electronic media such as digital files, websites, and data streams.

 

History Note:        Authority G.S. 125-2; 125-11.9;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0203         depository requirements for state agencies

(a)  State agencies in the executive, legislative, and judicial branches of State government and State-funded boards, commissions, and institutions shall submit all State publications and documents defined in the G.S. 125-11.6(2) and 125-11.6(4) to the North Carolina State Publications Clearinghouse for the permanent depository collection, distribution to depository libraries, and public access.

(b)  State agencies in the executive, legislative, and judicial branches of State government and State-funded boards, commissions, and institutions shall submit 10 copies of documents and State publications as defined in G.S. 125-11.6(2) and 125-11.6(4) in tangible formats to the North Carolina State Publications Clearinghouse and one copy of publications published or distributed in electronic formats to the North Carolina State Publications Clearinghouse.

 

History Note:        Authority G.S. 125-2; 125-11.9;

Eff. May 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

SECTION .0300 – LIBRARY FOR THE BLIND AND PHYSICALLY HANDICAPPED

 

07 NCAC 02h .0301         SCOPE OF RULES

The rules in Section, apply to the Library for the Blind and Physically Handicapped, a section of the State Library of North Carolina.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02H .0302         ELIGIBILITY

Eligibility for the services of the Library for the Blind and Physically Handicapped shall be determined by the Federal guidelines in 36 C.F.R. 701.6 which is incorporated by reference, including subsequent amendments and editions, and available for free at https://www.ecfr.gov/cgi-bin/text-idx?SID=56ff245ec016601b46b55f2331b4b7 ee&mc=true&node=se36.3.701_16&rgn=div8 and is applied to all applicants.

 

History Note:        Authority G.S. 125-2;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017;

Amended Eff. February 1, 2018.

 

07 NCAC 02H .0303         APPLICATION

(a)  To obtain services from the Library for the Blind and Physically Handicapped, users shall submit an application to the Library, 1841 Capital Boulevard, Raleigh, North Carolina 27635. Applications shall be submitted on a form prepared by the Library and include the user's:

(1)           name, address, and telephone number;

(2)           county of residence;

(3)           date of birth;

(4)           gender;

(5)           name, address, and telephone number of a friend or relative;

(6)           status as an honorably discharged veteran of the Armed Forces of the United States;

(7)           qualifying disability including:

(A)          blindness;

(B)          visual handicap;

(C)          physical handicap;

(D)          reading disability; or

(E)           deaf and blind;

(8)           degree of hearing impairment of either:

(A)          moderate – some difficulty understanding speech; or

(B)          profound – cannot hear or understand speech;

(9)           preferred items such as books recorded on digital cartridge with digital player, braille books, large print books, or music;

(10)         necessity for special attachments such as headphones, amplifier, breath switch, or remote control;

(11)         language preference;

(12)         service preference such as:

(A)          requested materials only; or

(B)          materials requested by the Library based upon selected reading preferences;

(13)         reading preferences such as Fiction, Non-Fiction, Adventure, Aging/Retirement, Animal Stories, Arts, Best Sellers, Biography, Black Literature, Technology/Computers, Classics, Cooking/Homemaking, Current Events, Disabilities, Family Stories, Fantasy, Folklore/Fairy Tales, General Fiction, Health/Medicine, Historical Fiction, History-US, History-World, Humor, Marriage/Family, Mysteries, Nature, North Carolina, Occult/Horror, Plays, Poetry, Politics/Government, Psychology, Religious Inspiration, Religion (scholarly), Romance, Science, Science Fiction, Sea Stories, Short Stories, Sports, Spy Stories, Business, Travel, War Stories, or Western; and

(14)         reading restrictions such as strong language, violence, or explicit descriptions of sex.

(b)  Applications shall be certified by a competent authority and shall include the competent authority's name, address and telephone number, title and occupation, and an original signature. A competent authority shall be defined as provided in 36 CFR 701.6(b)(2), which is incorporated by reference, including subsequent amendments and editions, and available for free at https://www.ecfr.gov/cgi-bin/text-idx?SID=56ff245ec016601b46b55f2331b4b7ee&mc=true& node=se36.3.701_16&gn=di8. A competent authority shall not be relatives of the applicant, even if otherwise qualified.

 

History Note:        Authority G.S. 125-2;

Eff. April 1, 2011;

Readopted Eff. February 1, 2018.

 

07 NCAC 02H .0304         LIBRARY COLLECTIONS

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017;

Repealed Eff. February 1, 2018.

 

07 NCAC 02H .0305         CIRCULATION

(a)  The Library shall provide materials and playback equipment to users in accordance with the Library of Congress' NLS Network Library Manual hereby incorporated by reference, including subsequent amendments and additions, and accessible to users free of charge at http://www.loc.gov/nlsold/nlm/.

(b)  The following violations by any Library user shall result in the suspension of Library services:

(1)           failure to return materials within the borrowing period. The borrowing period for materials are as follows:

(A)          six weeks for books;

(B)          two weeks for magazines; and

(C)          three weeks for DVD and VHS tapes;

(2)           damage to equipment or materials;

(3)           unauthorized use of materials or equipment, such as loaning materials or equipment to an ineligible person or modification of items owned by the Library; or

(4)           exhibiting verbal or physical behavior toward Library staff that is abusive, offensive, or threatening, as determined by the Director of the Library for the Blind and Physically Handicapped.

(c)  The period of suspension shall not exceed six months as determined by the Director of the Library for the Blind and Physically Handicapped. In setting the period of suspension, the Director shall consider the violation, the extent of harm to the Library's property, and any violations previously committed by the user. The Director shall send a letter of suspension to the user via U.S. Mail. The letter shall specify the violation and the period of suspension. Upon expiration of the suspension period, the user may contact the Library for resumption of services.

 

History Note:        Authority G.S. 125-2;

Eff. May 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017;

Amended Eff. February 1, 2018.

 

07 NCAC 02h .0306         reproduction services

The Library shall reproduce in Braille or audio recording materials requested by Library patrons for their personal use as approved by the Regional Librarian based on staff availability and consideration of higher priority work.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0307         VOLUNTEERS

(a)  Any interested person may request to volunteer his services to the Library. Volunteers shall receive no pay for their services and must go through a training and testing period under the supervision of Library staff.

(b)  Any braillist who is certified by the Library of Congress may request to volunteer his services to the Library. Volunteers must provide their own brailling machine.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.