Federal funds under the Older Americans Act are awarded by the administration on aging to the state.  The Division of Aging, the single unit on aging for the State of North Carolina, distributes all payments to grantees.  The Division of Aging has established a system for disbursing Older Americans Act funds to grantees which is based upon requests from each grantee.  Requests must be based on actual cash needs.  The Division of Aging's request and payment system is described below:

(1)           Requests may be made on a reimbursement or an advance basis, except for USDA cash reimbursement which is made only as a monthly reimbursement. Normally, requests are made monthly.  Advances may be made for only one month at a time.

(2)           To request funds, a grantee must complete a "Request for Payment of Federal Funds" form.

(3)           In completing the appropriate "request for payment" form, each grantee shall carefully evaluate its cash needs.  Both its cash requirements and cash balance on hand should be considered in analyzing the amount of funds actually necessary, as opposed to requesting 12 equal payments during the year.  If a request appears inconsistent with the need for funds, the Division of Aging may require an adjustment in the amount of the request.

(4)           Requests for payment shall be completed and sent to the Division of Aging by the tenth working day of each month.  If a request is late in arriving at the Division of Aging, payment may be delayed until the following month unless the delay was due to circumstances beyond the control of the grantee.

(5)           The Division of Aging shall examine each grantee's performance and fiscal reports prior to payment of funds.  If significant differences from the approved area plan are noted, payment will be delayed until the differences are resolved.

(6)           Funds disbursed to grantees by the Division of Aging shall be deposited and handled according to the accounting procedures and standards specified by the Division.


History Note:        Authority G.S. 143B‑10; 143B‑138; 143B‑181.1(c);

Eff. September 1, 1978;

Amended Eff. May 1, 1990; October 1, 1980;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. May 23, 2015.