10A NCAC 41H .0908      PROCEDURES FOR HANDLING DUPLICATE CERTIFICATES

(a)  When two or more certificates for the same event are detected before numbering, determination must be made as to which one is the most complete and accurate. The register of deeds shall be notified as to which one is not to be filed. If duplicates are identical, the one with the earliest filing date will be retained.

(b)  When duplicates are detected after the records are numbered, one must be voided. A note shall be made on the certificate indicating "Void," the date and reason for voiding, and the certificate number of the record which supersedes it.

(c)  For cases in which the record must be filed under a different number, a blank certificate shall be placed where the certificate was removed, and the following items shall be noted on the blank certificate; registration district number, certificate number, name, the word "Void," the date and reason for voiding, and the certificate number of the record which supersedes it.

(d)  A note shall be made on the back of any certificate which supersedes another record referencing the certificate number of the superseded record.

History Note:        Authority G.S. 130A‑92(7);

Eff. February 1, 1976;

Readopted Eff. November 15, 1977;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. December 22, 2018.