12 NCAC 04F .0202           VALIDATIONS

(a)  DCI/NCIC requires that law enforcement and criminal justice agencies validate all record entries, with the exception of articles, made into the hot files.  This process ensures that each hot file record is complete, accurate and up‑to‑date.

(b)  Validation is accomplished by reviewing the original entry and current supporting documents.  In addition to this review, the stolen vehicle, stolen boat, wanted person and missing person files require consultation with any appropriate complainant, victim, prosecutor, court, motor vehicle registry files or other appropriate source or individual pursuant to the procedure in the DCI on‑line manual.

(c)  Any records containing inaccurate data shall be modified and records which are no longer current or, cannot be substantiated by a source document, shall be removed from the hot files.

(d)  Any agency which does not properly validate its records and notify DCI of the completion of its validation, pursuant to the procedure in the DCI on‑line manual, will have their records cancelled for that month.  The agency head will be notified by mail of the cancellation.  An agency may re‑enter the cancelled records once the records have been validated.

History Note:        Authority G.S. 114‑10; 114‑10.1;

Eff. November 1, 1991.