14B NCAC 05 .0304          GRANT APPLICATION PROCESS

(a)  Grant applications requesting a total of less than two thousand dollars ($2,000) in federal funds will not be accepted, unless otherwise specified in the Notice of Availability of Funds.

(b)  Applications are reviewed by the executive director or his designee.  Applications must adhere to the guidelines for the appropriate state or federal grant program and include the following elements, as described in the application instructions:

(1)           general administrative information;

(2)           problems addressed by proposed project;

(3)           a goal statement, measurable objectives of the project and project activities;

(4)           project operation;

(5)           monitoring and evaluation criteria for the project;

(6)           detailed budget description including a budget narrative, budget summary, and matching funds information;

(7)           a list of grant conditions which must be agreed to by an authorizing official of the applicant;

(8)           a certification of non-supplanting;

(9)           a plan for assumption of project costs on a continuing basis by the applicant;

(10)         a statement of consent authorizing certain services or outlays made by other agencies to be charged against funds which could be used by local units of government if appropriate, (and if applicable);

(11)         a certification of filing of an equal employment opportunity program;

(12)         a certification that the grantee will comply with all drug-free workplace requirements set forth in the federal Anti-Drug Abuse Act of 1988;

(13)         a certification that neither the grantee nor its officers or consultants are presently debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from receiving federal funds. (If this certification cannot be provided, the applicant will not necessarily be denied participation in this program.  The applicant must submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with the determination by the Division and Crime Commission as to whether to approve the application.  However, if neither the certification nor an explanation is provided, then the application will be rejected.)

(14)         a certification of filing of an environmental evaluation (if applicable);

(15)         a certification of submission of application to the state budget officer (state agencies only);

(16)         memorandum of agreement or contract with local governmental unit (private, non-profit programs only);

(17)         original signatures of authorizing official, implementing project director, and applicant's chief financial officer; and

(18)         agreement to submit annual audit of program.

(c)  Applications for first year funds of an approved two year project should be made according to the procedures set out in .0311(b) of these Rules for one year grants, except the measurable objectives and activities sections, the project operation section, and the monitoring and evaluation section must be written to cover the entire approved grant period. These objectives and activities and operations sections will then serve to guide the projects throughout the duration of their grant periods.  Applicants must also submit two one-year budgets.

(d)  If an application is found to be incomplete, the executive director or his designee will send written notice to the applicant specifically noting the deficiencies.  Such notice will indicate the date the grant application was received and the date it was returned.  When any applicant has been requested to correct a deficiency in any application, but has failed to do so within 30 days of such notification, that applicant's eligibility will be forfeited, and those funds will be reallocated.  However, forfeiture will not occur if the applicant makes a written request for extension (of not more than 45 days), and the request is approved by the executive director.

 

History Note:        Authority G.S. 143B-477; 143B-479;

Eff. April 1, 1988;

Amended Eff. July 1, 1989;

Transferred from 14A NCAC 07 .0311 Eff. June 1, 2013.