subchapter 16t – patient records

SECTION .0100 – patient records

21 NCAC 16T .0101          RECORD CONTENT

A dentist shall maintain treatment records on all patients for a period of 10 years from the last treatment date, except that work orders must only be maintained for a period of two years. Treatment records may include such information as the dentist deems appropriate but shall include:

(1)           the patient's full name, address, and treatment dates;

(2)           the patient's emergency contact or responsible party;

(3)           a current health history;

(4)           the diagnosis of condition;

(5)           the treatment rendered and by whom;

(6)           the name and strength of any medications prescribed, dispensed, or administered along with the quantity and date provided;

(7)           the work orders issued;

(8)           the treatment plans for patients of record, except that treatment plans are not required for patients seen only on an emergency basis;

(9)           the diagnostic radiographs, orthodontic study models, and other diagnostic aids, if taken;

(10)         the patient's financial records and copies of all insurance claim forms;

(11)         the rationale for prescribing each narcotic; and

(12)         A written record that the patient gave informed consent consistent with Rule .0103 of this Section.

History Note:        Authority G.S. 90-28; 90-48;

Eff. October 1, 1996;

Amended Eff. May 1, 2016; July 1, 2015;

Readopted Eff. January 1, 2019.